Grievance Letter Template

What's included:

  • A step-by-step letter template for writing a grievance letter to your employer - use this to quickly and effectively draft a grievance letter.
  • Downloadable letter in .doc and .pdf formats
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How to use a Grievance Letter template to resolve your workplace issues

A Grievance Letter allows you the opportunity to let your employer know that you have an issue at work. You may get your issue resolved by using a Grievance Letter, or it could be a good document to have in case you need to go to a Tribunal.

Examples of when to use a Grievance Letter

A Grievance Letter can include a multitude of issues such as unpaid wages, harassment and discrimination, wrongful termination, and more. Here are a few more examples of when an employee might send a Grievance Letter to their employer:


Tomasz has concerns about the health and safety of his workplace.

He has tried raising his concerns with his manager but they have not done anything about it.

He writes a formal Grievance Letter to his employer setting out his complaint.


Shu has been subjected to derogatory comments at work about her sexual orientation.

She has raised this with her manager, who said he would speak to the individuals involved, but that was a month ago and there hasn’t been any improvement in her colleagues’ behaviour.

Shu writes a formal Grievance Letter to her employer setting out her complaint.


How to write a Grievance Letter to your employer

Once you’ve decided to take action to resolve your workplace issues, this is how you can make sure your Grievance Letter is taken seriously:

  1. create the template in Valla
  2. send the Grievance Letter to your employer
  3. wait for your employer to come back to you
  4. take a note of any deadlines your employer has set under their grievance procedure (if this exists)
  5. diarise to chase your employer if they don’t come back to you on time.

Why use Valla?

A law firm can cost anywhere from an initial consultation fee of £200 to £35,000+ plus VAT for Tribunal representation.

Valla offers users low-cost alternatives to pricey law firms. We can help guide you through the process and generate legal documents for your use.

Lawyers can be expensive. But access to justice doesn’t have to be.